Below is a list of the forms that WCTV members may need to fill out at one time or another. Some of
these forms are available online. If the form you need is available on this site, the heading will be seen as a blue link, on which you can click to access the form or forms in question.
Agreement with Policies
This form is submitted when you first join and
each year upon renewal. This is
WCTV’s way of ensuring that a member understands and complies with our Policies. When new policies are adopted, members will receive a notice. Members are required to have a current form on file to retain active membership and borrow equipment.
Talent Release Form
Every person is entitled to his or her privacy. A producer is entitled to his or her rights of free speech and expression. If however, before videotaping, a person
tells you that you may not use them in your video, you cannot do so. If you do so without that person’s permission, this person may have the right to bring a lawsuit against you as the producer. Some courts have found in favor of persons
videotaped against their will. A talent release form is a method of obtaining permission to use the person’s “likeness” in your video and may protect you against potential legal action. Also, if the person you are taping is under the age
of 18, you are required to obtain their parents’ or guardians’ signature. Persons that you videotape are required to sign this form. When you submit your videotape to us with our required signed Talent Release form, you are confirming that
you obtained the required permissions from persons who appear in your program prior to submitting your tape for cablecast.
Location Release Form
This form is used for events including large groups of people, such as concerts, meetings, etc., it may be difficult to obtain individual “Talent Release” forms. A
”Location Release Form” signed by the person responsible for the performance or event is a method of obtaining permission to videotape on the premises. If you are videotaping a program and including recognizable individuals, you will need
to obtain the proper permissions from persons in your program as well as have the “Location Release Form” signed.
Equipment Checkout Form
This is required for signing out any of WCTV’s portable equipment. A staff
member will assist you with putting together the equipment you need and signing it out. Both the member who requests the equipment and a staff person are required to sign this form when the equipment is taken out or returned
Cablecast Request Form
There are two different forms used - The general ”Cablecast Request Form” is used for programs produced “in house” or at WCTV. The ”Import Program Form” is required for a program that is not produced at WCTV.
(Programs submitted without this signed paperwork will not be cablecast until the form is completed.)
Click here for Cablecast Request Form...
Click here for Cablecast Import Request Form...
Program Proposal Form
Before a member submits a program, the idea should be approved by the Executive Director. This form is a way to let the WCTV know what your project is, and how and when it
is going to be produced.
Equipment Repair Form
Occasionally, equipment may malfunction. In order to keep equipment working properly, members are asked to fill out this form to inform the staff of
equipment problems and have equipment repaired in a timely manner.
Studio/Facilities Request Form
When you choose to produce an ”in studio” show, you are required to fill out a form to reserve the studio prior to planning
your production and a staff member will talk to you about available time on the studio schedule. Members who choose to produce a program in the studio are required take the Studio Production class. We recommend a “refresher” course
for members who have not used the studio facilities for some time. Staff may assist in the production but the producer is responsible for arranging for production crew
Log Sheet
One of the most time-consuming parts
of editing is scrolling through your tapes to find the video clips you want to use in your project. By reviewing your videotapes before you begin editing and “logging” your footage, you will save time when producing your final program. We
recommend using log sheets to help you locate and select footage during your final editing session
